Time Off Request

This sample automates the process of an employee requesting “time off”. When the employee completes a request form Captaris Workflow automatically routes the request to the applicable supervisor using the reporting relationships defined in the Captaris Workflow user administration. To complete the workflow the employee confirms that the “time off requested” was actually taken, and if the time was not taken then the supervisor can adjust the application to reflect the actual time taken.

The benefit of this workflow is that it more efficiently manages this activity than a paper-based system, or using e-mails which have no automated means of follow up. Business rules can be defined that automatically produce reminders if approval tasks are not completed within a specified time of receiving the request.  Captaris Workflow expedites the process and ensures the employee’s vacation records are accurate by requiring final confirmation by the employee of the time off actually taken, and adjustments made if necessary. This eliminates the need for future reconciliation of the employee’s records and the company’s HR records. 
 
Business Benefits

• Expedites the process and provides follow ups not available with e-mail
• Ensures company HR records are accurate by requiring employee confirmation
• Can be integrated with HR information systems